WELCOME TO 2017 O SCALE WEST / S WEST 12!

Thank you for visiting!


Recent Updates:
September 19, 2016: 2017 Meet info published.
September 27, 2016: Online registration form is available. Click here to download it.
September 29, 2016: Contest forms and meet daily schedule are available.
September 29, 2016: Announce the O Scale West Facebook group.

Please let Rod know if you discover issues with this web site - see Contact at the bottom of this page.

Quick Details for the 2017 Meet:

To return to this point, click the "Back" button on your browser.

WHEN:
The Next OSW (O SCALE WEST including S WEST) is May 25-27, 2017.
That's Memorial Day weekend, a great time to visit and enjoy the San Francisco area.
Click here for more info.

WHERE:
The Hyatt Regency Santa Clara (San Francisco area).
Rooms are $135 + tax 1-4 occupancy.
The deadline to reserve a room at the $135 rate is May 11, 2107.
OSW/SW (OSW = O Scale West, SW = S West) will be in the well lit carpeted ballroom.
Tables, contest, company store, and visiting layouts will all be in the ballroom.
Clinics will be in other rooms on the same floor.
Click here to register for rooms at the Hyatt Regency Santa Clara.
Click here for more info about the hotel.

The hotel tells us that no mega event, such as the event during the 2016 meet, is currently scheduled for next door,
and the liklihood of such an event being scheduled for our dates is extremely low because of long planning horizons.

HOW MUCH:
Family registration for the entire meet is $35.
This includes you, your spouse/SO, and all children under 18, related or not.
30" x 72" tables are $45 each.
Note: prices increase by $5 per registration and $5 per table after April 25, 2017.
Un-registered attendees can walk up on Saturday and get in for $25.
Click here for more info.

HOW TO REGISTER (ATTEND):
Download the registration form
Fill it in on your screen, print, mail or bring to the meet.
Click here for more info.

QUICK LINKS:
General information about OSW
Info about the upcoming OSW - When, How Much, Where, Hotel Info, How to Attend
Download the registration form
Info About OSW and Previous OSW Meets
Download the meet daily schedule.
Download the clinics schedule.
Download the contest entry form
Layout Visits and Map Downloads

OSW IS ON FACEBOOK!
Info about OSW on Facebook

9/19/16: we wanted to get information about the 2017 OSW out to folks as soon as the contract with the Hyatt was signed. To avoid confusion, some web site info that at this time is incomplete or unknown is omitted from this early version. The web site will be updated as information becomes available. Please check back often, paying attention to the most recent update info at the top of the page to determine if the website, including info in which you are interested, has been changed since you last visited.

WHAT IS O SCALE WEST?

OSW/SW is the largest O scale meet west of the Mississippi, the nations most fun O and S scale meet, and the only S scale meet west of the Mississippi. While the meet specializes in 2-rail O and S scale, all model train enthusiasts are welcome to attend and explore those scales.. For those unfamiliar with O and S scales, O scale is 1/48 size and runs on 2-rail track. S scale is 1/64 size, running on scale-proportioned track with scale size wheels and couplers. Contrast with HO scale which is 1/87 size and N scale which is 1/160 size.

O scale and S scale offer a more realistic feel as the trains roll along. Realistic detail is more visible and more easily done in O and S scale. For some the models will be easier to see and enjoy because of their larger size.

Compared to O gauge toy trains such as Lionel, 2-rail O scale trains are accurately proportioned, are finely detailed including wheels and couplers that are closer, and in some cases, exact miniature reproductions of the real thing. All that fine detail means they can be fragile and must be handled carefully, e.g., they are adult toys, not children's toys (although many adults enjoy Lionel trains). 2-rail O scale models run on accurate 2-rail track like the real thing, not the 3-rail track used by Lionel.

The comparison of S scale toy trains to S gauge (American Flyer) trains is about the same as the comparison of 2-rail O scale trains to Lionel described above, except that both S scale and S gauge trains run on 2-rail track. However, the rail size of S scale track and the typical S scale couplers are not oversize as with S gauge models.

At OSW you will find about 200 hotel-size tables containing O and S scale equipment (locomotives, cars, buildings, track) that is being sold by individuals and manufacturers, and in some cases, exhibited for the enjoyment of the attendees.

In addition to the manufacturer's displays and items for sale mentioned directly above, OSW also offers a slate of clinics, many very craft-oriented, some of which are repeated to give folks a chance to attend all clinics of interest.

OSW also includes free drive yourself tours of home and club layouts. The number of layouts varies from year to year, with 30 being a good estimate. Some layouts are S scale, and some are world-class HO scale layouts that are well known from articles about them in the model railroading press.

PHOTOS OF THE MEET DISPLAY AND SALES AREA

To view photos of the 2012 meet sales and display area CLICK HERE. These photos are typical of the OSW meets. The meet format changes very little from year to year, so the 2012 photos are also representative of the meets.

The photos are about 100K in size, so the page should load without too much delay if you have a fast connection to the Internet. If your connection is slow, you might want to go get a cup of coffee while the page is downloading.

THE UPCOMING 2017 O SCALE WEST/S WEST MEET

WHEN

The meet dates are May 25 - 27, 2017. The days for those dates are Thursday through Saturday. The exhibit/sales area is open Friday May 26 9AM - 5PM and Saturday May 27 9AM - 5PM. Thursday is when visiting layouts move in and set up, and when most of the exhibitors move in and set up. Individuals can also register or if pre-registered, pick up their registration packet, so they can get in the doors promptly at 9AM Friday. OSW also offers unusual, often rare footage railroad-oriented movies of interest Thursday night. Some home layouts are also open for visiting Thursday night.

The daily schedule for the 2017 OSW is available for downloading now. A couple of weeks before the meet OSW will post the clinics and layout visits schedules for the meet. The on-line layout visits schedule does not include address information which is contained in the registration packets provided at the meet. Links for those downloads are here.

HOW MUCH

All attendees must register and pay the registration fee of $35; this fee is a familiy registration fee and includes the modeler, their spouse/SO, and all children under 18, related or not.
This fees increases to $40 after April 25.
The Saturday-only walk up rate (no pre-registration) is $25 and includes all the OSW activities.

30" x 72" tables are $45 each, $50 after April 25. The table fee does not include the registration fee, e.g., to register and rent one table before April 21, 2017 will cost $80.
This fees increases to $50 per table after April 25.

Hotel rooms at the host hotel are $135 plus tax per night, 1-4 occupancy. See below.

Renting a room at the Hyatt Regency is NOT required in order to attend OSW.

WHERE

OSW 2017 will be held at the Hyatt Regency Santa Clara in Santa Clara, CA (San Francisco Bay Area). The Hyatt is located at 5101 Great American Parkway in Santa Clara.

HOTEL INFO

OSW has obtained a special room rate of $135 plus tax per night; the rate is fixed for any occupancy 1 up to 4 persons. This rate is available starting Wednesday May 24 through Sunday May 28. Rooms outside those dates will very likely cost more.

OSW will assist those who want to find a room mate, see below.

Reservations must be made by May 11. If the hotel has space it may honor the rate after that date.

To register for a hotel room on-line using the Hyatt's web site, click here. Note that the hotel encourages use of this link to register for rooms; we were told that link gives the best possibility for favorable room rates if you are staying in the hotel before and/or after the $135 per nite dates.

Since the economy in Silicon Valley is very hot, hotel rooms can be astonishingly expensive, so do what you can to reduce your lodging cost if you will have an extended stay in the area.

You also can register for lodging at the Hyatt by telephone or on-line. By telephone, call 800.421.1442, be sure to ask for the O Scale West rate.

Renting a room at the Hyatt Regency is NOT required in order to attend OSW.

Note: OSW contracts with the hotel for the facilities it uses. The contract amount is a sliding scale based upon the number of hotel rooms OSW attendees rent. The more rooms rented the lower the cost of the facilities to OSW and as a direct result, the lower the cost of admission and tables to the OSW attendees and vendors. If you stay in a hotel during your time at OSW, it helps keep the meet costs low if you stay at the Hyat Regency Santa Clara. to you.

If you are looking to share a room, O Scale West will help you make contact with someone else who also wishes to share. The two (or more) of you then work out the details on your own. All we ask is that you contact us after you have made arrangements to that we can remove your entry from the list below. Here is how it works. Contact O Scale West using the Contact Us link at the bottom of this page. Please provide your arrival and departure dates, how you want to be contacted, and anything else you consider important, such as your smoking preferences, etc. This web page will be updated to add an entry for you. Potential room-mates should contact OSW who will get them in contact with you. After you and your room mates have made arrangements, be sure to let us know so we can remove your entry below.

Here is an example of an attendee who would be looking for a room-mate.

  1. XYZ CA, Male non-smoker, arriving Thursday, leaving Monday, doesn't snore or walk in his sleep.

If you have any or issues with registering at the Hyatt please let Rod know right away so we can get them fixed. The Hyatt is very responsive to problems but can't fix what it doesn't know about.

HOW TO ATTEND

To attend you must register (fill out a form and pay the registration fee) in order to get you a badge that gets you in the door. You can register before the meet (pre-register) by mailing a completed registration form with full payment to the address on the registration form. Alternatively, you can register at the meet. You don't have to pre-register to attend OSW. You can walk up during the meet and register. The advantage to pre-registration is that badges for you and your party will be pre-printed, and if you specify the O or S scale on your registration, you will be categorized appropriately enabling us to track registrants by scale if needed.

If you rent tables you must pre-register by completing registration form and mailing it to the address on the form. Be sure to indicate whether you need electrical or not; it is free. If you put information in the Commercial Name field on the form, that will be pre-printed on your badge. About a week before the meet you will receive a letter with rules and guidelines for table renters and a map showing the location of your table(s) in the ballroom. We are happy to honor special requests for location provided we receive them in time. Also note that table renters from the 2016 meet have priority for the same location provided they register by April 27, 2017.

Pre-registration including tables closes as of mail received on May 11, 2017. After May 11, 2017 we may be able to accommodate late registrations and table renters (if any tables are available). However, we are very busy as the meet approaches so getting your registration in by April 27, 2017 makes life easier for us.

Methods of Registering

Note that registration fees and table rental fees increase after April 27, 2017. You will save yourself some money by pre-registering before then.

FOR MORE INFORMATION

Please CLICK HERE for additional information about the OSW meet activities, and for information on geting to the meet if you travel by air or by Amtrak.

DOWNLOADS

The following downloads are available:
  • Registration form
  • Contest entry forms
  • Meet Daily Schedule
  • TBD: View the Clinics Schedule

    Links for the TBD downloads will be activated when each download becomes available. Note that a hard copy of the daily schedule and clinics schedule will be in your registration packet. Also note that the on-line information you download may have changed by the time of the meet; if changes have occurred and there is time before the meet, those changes will be announced on the on-line schedule. It is good idea to verify your plans against the hard copies available at the meet in case there wasn't time to announce changes here.

    COLLECTIONS AND ESTATES

    It seems that quite a few collections are becoming available. Sadly, some are estates.

    Collections and estates can be of great interest because they may contain rare and unusual models. If we know in advance about collections or estates that wil be offered at OSW, we will place the information provided by the sellers about these sales in this section. OSW does not edit the information the sellers provide and is not responsible for claims or offers the seller might make in the information they provided to OSW.

    As we receive information about collections and estates that will be offered at OSW, we will update this section.

    Items from the following collections and estates will be offered for sale at the 2017 OSW:

    1. John Hamilton will be selling Steve Polkinghorn's collection.

    If you know of collections and estates that will be sold at the upcoming OSW, let Rod know. It is easy and quick to add information about that to this section.

    OSW ON FACEBOOK

    OSW has a group on Facebook. The name of the OSW facebook group is "oscalewest" (without the quotes). Requests to join are usually processed within 24 hours.

    Many folks use facebook either for personal reasons or to keep up with their children. Here are some of the reasons that OSW thinks this will be a valuable tool for the OSW attendee:

    As the members of the facebook group gain experience before and during the meet, OSW will add other newly realized benefits of the group to the above list.

    HOW LAYOUT VISITS MAPS WORKS

    Starting with the 2015 meet OSW changed layout visits by eliminating the full color map packets that we could no longer get printed for free. Paying to have them printed would have added at least $10 to the registration fee to cover the cost.

    The full color map packets that were eliminated contained:

    1. The overall schedule for who was open and whan (days and times) they were open.
    2. Overview maps. There was one for all the layouts and one for each of the sub-areas.
    3. A map per layout showing how to navigate from a major highway to the layout.

    The full color map packets have been replaced by the following:

    1. The overview maps that are available on this site for downloading and printing for your convenience in planning your visits. These maps do not contain any address information for the open layouts. Not all layouts shown on the maps will be open in any one year. Determine which layouts are open by consulting the 2017 layout visits schedule.

      Download the Overview map
      Download the North Bay Area overview map
      Download the Peninsula overview map
      Download the San Jose Area overview map
      Download the Santa Cruz Area overview map

    2. Here is the overall schedule for who is open and when, including layout descriptions.

      The same overall schedule that that you may have viewed per the above is also included with the registration packet that you will receive at the meet. The schedule lists on one side the overall visits schedule without layout descriptions.

      On the other side of the sheet in your packet is the address information for the layouts. To get to the layouts you enter the layout address into a road navigation GPS which will then guide you to the layout, some GPSs may route you around areas of slow traffic. When your visit is over, to get to the next layout just enter its address into the GPS and it will guide you to that layout. When you are done, enter the hotel's/your home address into the GPS and it will guide you there. No more hunting for street signs in the dark, no more wrong turns.

      If you rent a car, either get one with a GPS or bring your own GPS and be sure the rental has a working receptable (non-smoking cars may have the cigarette lighter disabled) for your GPS charger.

      If you have a smartphone, Waze is a very good app for routing you to your destination with avoidance, if possible, of areas where traffic issues exist.

    3. For those of you who prefer to work with paper maps, we will have a master copy of each map and a copy machine so the maps you want can be copied to make up a custom map packet for you. Please no self service, ask for help, if someone walks off with the master copy for a map we won't be able to make copies for the next person. The copy machine will be located next to the Registration Desk on Thursday and next to the Company Store on Friday and Saturday. Your cost for the map copies is what you care to donate; please make your donation at the Country Store or at Registration Thursday. Thank you.

    If you plan to visit layouts before arriving at the meet where you will receive your packet with the layout address information, contact Rod to get the layout address information in advance, preferably contacting him at least a week before the meet as that last week is very busy. You must be pre-registered. Use the email address provided in the Contact link at the bottom of this page.

    As an experiment Rod will email copies of the colored layout maps to people who request them; those people must be pre-registered, and the number of maps requested should be those you can't do without. If this takes too much time it will be dropped. Use the Contact link at the bottom of this page to submit your request.

    If we can find a way to hide the maps on the web site from web crawlers who will make the maps known to search engines, we will put them on the web site and create a procedure for accessing them.

    NOTE: In general the full map packets from previous years can be used since layouts (at least so far) haven't moved. if you use the map packet from a previous year, be sure to compare the days and hours that layouts are shown to be open in that packet to the days and hours on the schedule in your registration envelope or on this web site (see the link above to the schedule). Layouts have changed their days and hours from year to year.

    Call Rod see Contact if you have any questions.


    TO CONTACT O SCALE WEST

    Interested in learning more about 2-rail O scale? Please visit the O Scale Kings web pages.

    These web pages were designed and implemented by Rod Miller.