WELCOME TO 2016 O SCALE WEST / S WEST 11!

NOTE THE MEET HAS MOVED FROM FEBRUARY TO MAY!

Thank you for visiting!


Recent Updates:

November 2015: The web pages for the 2016 meet were created.
January 2016: The downloadable regsitration form was added.

Please let Rod know if you discover issues with this web site - see Contact at the bottom of this page.

Quick Details for the 2016 Meet:

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WHEN:
The Next OSW (O SCALE WEST including S WEST) is May 5-7, 2016.
Yes, that's May, not February.
Click here for more info.

WHERE:
The Hyatt Regency Santa Clara (San Francisco area).
Rooms are $125 + tax 1-4 occupancy
OSW is in the well lit carpeted ballroom plus other rooms on the same floor as needed for clinics, etc..
Click here to register for rooms at the Hyatt Regency Santa Clara.
Click here for more info about the hotel.

HOW MUCH:
Family registration for the entire meet is $35.
This includes you, your spouse/SO, and all children under 18, related or not.
30" x 72" tables are $45 each.
Note: prices increase by $5 per registration and per table after March 31.
Walk up on Saturday and get in for $25.
Click here for more info.

HOW TO REGISTER (ATTEND):
Download the registration form
Fill it in on your screen, print, mail or bring to the meet.
Click here for more info.

QUICK LINKS

For many years OSW was able to print full color packets of maps to the open layouts, and deluxe full color newsletters, all at low cost to OSW and no cost to the attendees. Unfortunately that printing resource is no longer available. OSW cannot afford to pay commercial rates for the items that have previously been printed at low cost.

As a result the hard copy map packets and newsletters are no longer produced and have been replaced with viable alternatives. If you have attended OSW meets but missed the 2015 meet when this change was implemented, you should read this to be prepared for those changes.



WHAT IS O SCALE WEST?

OSW is a gathering of those who are interested in scale model railroading using two scales, one is O which is 1/48 size, and and the other is S which is 1/64 size.

Compared to O gauge toy trains such as Lionel, 2-rail O scale trains are accurately proportioned, are finely detailed including wheels and couplers closer, and in some cases, exact miniature reproductions of the real thing. All that fine detail means they can be fragile and must be handled carefully, e.g., they are adult toys, not children's toys (although many adults enjoy Lionel trains). 2-rail O scale models run on accurate 2-rail track like the real thing, not the 3-rail track used by Lionel.

The comparison of S scale toy trains to S gauge (American Flyer) trains is about the same as the comparison of 2-rail O scale trains to Lionel described above, except that both S scale and S gauge trains run on more accurate 2-rail track, but the rail size of S scale track is not oversize as is the rail on S gauge track.

At OSW you will find about 200 hotel-size tables containing O and S scale equipment (locomotives, cars, buildings, track) that is being sold by individuals and manufacturers, and in some cases, exhibited for the enjoyment of the attendees.

In addition to the manufacturer's displays and items for sale mentioned directly above, OSW also offers a slate of clinics, many very craft-oriented, some of which are repeated to give folks a chance to attend all clinics of interest.

OSW also includes free drive yourself tours of home and club layouts. The number of layouts varies from year to year, with 30 being a good estimate. Some layouts are S scale, and some are world-class HO scale layouts that are well known from articles about them in the model railroading press.

PHOTOS OF THE MEET DISPLAY AND SALES AREA

To view photos of the 2012 meet sales and display area CLICK HERE. These photos are typical of the OSW meets. The meet format changes very little from year to year, so the 2012 photos are also representative of the 2013, 2014, and 2015 meets.

The photos are about 100K in size, so the page should load without too much delay if you have a fast connection to the Internet. If your connection is slow, you might want to go get a cup of coffee while the page is downloading.

THE UPCOMING O SCALE WEST

The meet dates are May 5 - 7, 2016. The days for those dates are Thursday through Saturday. The exhibit/sales area is open Friday May 7 9AM - 5PM and May 8 9AM - 5PM. Thursday is when visiting layouts move in and set up, and when most of the exhibitors move in and set up. Individuals can also register or if pre-registered, pick up their registration packet, so they can get in the doors promptly at 9AM Friday. OSW also offers unusual, often rare footage railroad-oriented movies of interest Thursday night.

A couple of weeks before the meet OSW will post the daily schedule for the meet, including clinics, and the layout visits schedule (the on-line version does not include address information which is contained in the free hard copy map packets available at the meet.) Links for those downloads are here.

HOW MUCH

Current costs are $35 for individual registrations, $40 after March 31. $25 Saturday-only walk up rate. 30" x 72" tables are $45 each, $50 after March 31. Hotel rooms at the host hotel are $125 plus tax per night, 1-4 occupancy (TBR).

Costs may change if our cost to put on the meet changes, so register early to lock in your cost.

WHERE and HOTEL INFO

OSW 2016 will be held at the Hyatt Regency Santa Clara in Santa Clara, CA (San Francisco Bay Area). The Hyatt is located at 5101 Great American Parkway in Santa Clara. OSW has obtained a special room rate of $125 plus tax per night; the rate is fixed for any occupancy 1 up to 4 (TBD). You can register for lodging at the Hyatt by telephone or on-line. By telephone, call 800.421.1442, be sure to ask for the O Scale West rate. To register for a hotel room on-line using the Hyatt's web site, click here.

Note: the $125 rate is available for the dates Feb. 4 through Feb. 9; the rate for rooms outside that date range may cost more than $125 per night. Reservations must be made by TBD.

Renting a room at the Hyatt Regency is NOT required in order to attend OSW.

Note: OSW contracts with the hotel for the facilities it uses. The contract amount is a sliding scale based upon the number of hotel rooms OSW attendees rent. The more rooms rented the lower the cost of the facilities to OSW and as a direct result, the lower the cost of admission and tables to the OSW attendees and vendors. If you stay in a hotel during your time at OSW, it helps keep the meet costs low if you stay at the Hyat Regency Santa Clara.

If you have any or issues with registering at the Hyatt please let Rod know right away so we can get them fixed. The Hyatt is very responsive to problems but can't fix what it doesn't know about.

HOW TO ATTEND

To attend you must register (fill out a form and pay the registration fee) in order to get you a badge that gets you in the door. You can register before the meet (pre-register) by mailing a completed registration form with full payment to the address on the registration form. Alternatively, you can register at the meet. You don't have to pre-register to attend OSW. You can walk up during the meet and register. The advantage to pre-registration is that badges for you and your party will be pre-printed, and if you specify the O or S scale on your registration, you will be categorized appropriately enabling us to track registrants by scale if needed.

If you rent tables you must pre-register.

Pre-registration including tables closes as of mail received on April 15, 2016. After April 15, 2016 we may be able to accommodate late registrations and table renters (if any tables are available). However, we are very busy as the meet approaches so getting your registration in on time makes life easier for us.

Methods of Registering

Note that registration fees and table rental fees increase after March 31, 2016. You will save yourself some money by pre-registering before then.

FOR MORE INFORMATION

Please CLICK HERE for a general description of OSW and the OSW meet activities, and for information on geting to the meet if you travel by air or by Amtrak.

Please CLICK HERE for a detailed description of the 2016 OSW meet.

DOWNLOADS

The following downloads are available:
  • Registration form
  • Contest entry frms
  • Clinics Schedule and Daily Meet Schedule (expected availability April 15)
  • Layout visits schedule (not including addresses) (expected availability April 15)

    Links for the above downloads will be activated provided when each download becomes available. Note that a hard copy of the daily schedule is in your registration packet. One page hard copies of the layout visits schedule are available for pickup at the meet and contain the address information that is not contained in the schedule overview available on-line. Also note that the on-line information you download may have changed by the time of the meet; if changes have occurred and there is time before the meet, those changes will be announced on the on-line schedule. It is good idea to verify your plans against the hard copies available at the meet in case there wasn't time to announce changes here.

    COLLECTIONS AND ESTATES

    If we know about them in advance, we will place the information about these sales in this section. The information below is provided by the sellers. All O Scale West does is publish it below in order to make that information available to the OSW community. OSW does not edit the information the sellers provide and is not responsible for claims or offers the seller might make in the information they provided to OSW.

    While no hard information has been provided by the sellers who are registered for OSW, rumor has it that some collections and estates will be sold at OSW.

    UPDATES

    The top of each page shows updates, when they were made, and what changed. information has changed.

    MAP PACKET CHANGES

    If you have attended O Scale West meets prior to the 2015 meet, you could pick it up the layout visits map packet which contains the layout visits schedule and maps to all the layouts that would be open during OSW.

    You also received newsletters in the Spring that wrapped up the previous meet, and in the fall a newsletter that described the upcoming meet. Both newsletters included a registration form for the upcoming meet.

    Starting with the 2015 meet and continuing into the 2016 meet there were two ways to navigate to the layouts:

    1. Hard copy maps. Instead of the usual All_Maps_For_All_Layouts in one packet, OSW will provide custom map packets. This will be accomplished as follows:

      • The list of layouts that are open and when they are open including address information will be in your registration packet that you get with your badge.
        This same list, not including street address and contact information, will be published on this web site (see link above) when it is available. This will assist your visit planning.
      • Use that list to determine which layouts you want to visit.
      • Then at the meet, go to the hardcopy map packet center, near registration on Thursday and near the Company Store on Friday and Saturday.
      • At the map packet center you will be assisted by someone who will use a copy machine and master copies to make copies of the maps for the layouts you plan to visit, creating your your personal custom packet of maps. Please, no self service!
      • There will be a donation jar next to the maps center. Your cost for the maps you take is what you care to donate. Please consider that OSW has purchased the copy machine, paper, and ink, so your donations help to offset OSW's costs. If you don't see the donation jar, please make your donation at the company store next door, or at registration on Thursday. We thank you.

    2. Use your own GPS system in conjunction with the list of layout addresses that is in your registration packet along with your badge. This is the method that OSW recommends because it eliminates the navigation difficulties of darkness, weather, and getting back to the hotel. Be sure you bring a road navigation GPS or that if you rent a car that it has a GPS. You also need to be sure you will have a way to charge the GPS batteries (commonly the cigarette lighter is used but non-smoking cars may have the lighter disabled.) Newer cars may have a USB port that you can use to charge your GPS device.

    As before, to help you plan your layout visits in advance of arriving at OSW, this web site be updated before the meet to show which layouts are open on which days, but without the layout address information. If you plan to visit layouts before arriving at the meet and receiving your packet with the layout address information, contact Rod, preferably a week before the meet as that last week is very busy, to get the layout address information. You must be pre-registered.

    NOTE: if you use the map packet from a previous year, be sure to compare the days and hours that layouts are shown to be open in that packet to the days and hours on the schedule in your registration envelope. Days and hours change from year to year!

    NEWSLETTER CHANGES

    In lieu of the 4 page full color newsletter and registration form that was mailed twice a year, a one page registration form that includes basic information about the meet will be mailed in the a few onths before the upcoming meet. This web site will fill in for the information that was normally contained in the newsletters.

    Call Rod see Contact if you have any questions.


    TO CONTACT O SCALE WEST

    Interested in learning more about 2-rail O scale? Please visit the O Scale Kings web pages.

    These web pages were designed and implemented by Rod Miller.