WELCOME TO 2016 O SCALE WEST / S WEST 11!

NOTE THE MEET HAS MOVED FROM FEBRUARY TO MAY!

Thank you for visiting!


Recent Updates:

November 2015: The web pages for the 2016 meet were created.
January 2016: The downloadable regsitration form was added.
April 11, 2016: Updated the layout visits and estates info.

Please let Rod know if you discover issues with this web site - see Contact at the bottom of this page.

Quick Details for the 2016 Meet:

To return to this point, click the "Back" button on your browser.

WHEN:
The Next OSW (O SCALE WEST including S WEST) is May 5-7, 2016.
Yes, that's May, not February.
Click here for more info.

WHERE:
The Hyatt Regency Santa Clara (San Francisco area).
Rooms are $125 + tax 1-4 occupancy
OSW is in the well lit carpeted ballroom plus other rooms on the same floor as needed for clinics, etc..
Click here to register for rooms at the Hyatt Regency Santa Clara.
Click here for more info about the hotel.

HOW MUCH:
Family registration for the entire meet is $35.
This includes you, your spouse/SO, and all children under 18, related or not.
30" x 72" tables are $45 each.
Note: prices increase by $5 per registration and per table after March 31.
Walk up on Saturday and get in for $25.
Click here for more info.

HOW TO REGISTER (ATTEND):
Download the registration form
Fill it in on your screen, print, mail or bring to the meet.
Click here for more info.

QUICK LINKS

OSW is a gathering of those who are interested in scale model railroading using two scales, one is O which is 1/48 size, and and the other is S which is 1/64 size.

Compared to O gauge toy trains such as Lionel, 2-rail O scale trains are accurately proportioned, are finely detailed including wheels and couplers closer, and in some cases, exact miniature reproductions of the real thing. All that fine detail means they can be fragile and must be handled carefully, e.g., they are adult toys, not children's toys (although many adults enjoy Lionel trains). 2-rail O scale models run on accurate 2-rail track like the real thing, not the 3-rail track used by Lionel.

The comparison of S scale toy trains to S gauge (American Flyer) trains is about the same as the comparison of 2-rail O scale trains to Lionel described above, except that both S scale and S gauge trains run on more accurate 2-rail track, but the rail size of S scale track is not oversize as is the rail on S gauge track.

At OSW you will find about 200 hotel-size tables containing O and S scale equipment (locomotives, cars, buildings, track) that is being sold by individuals and manufacturers, and in some cases, exhibited for the enjoyment of the attendees.

In addition to the manufacturer's displays and items for sale mentioned directly above, OSW also offers a slate of clinics, many very craft-oriented, some of which are repeated to give folks a chance to attend all clinics of interest.

OSW also includes free drive yourself tours of home and club layouts. The number of layouts varies from year to year, with 30 being a good estimate. Some layouts are S scale, and some are world-class HO scale layouts that are well known from articles about them in the model railroading press.

PHOTOS OF THE MEET DISPLAY AND SALES AREA

To view photos of the 2012 meet sales and display area CLICK HERE. These photos are typical of the OSW meets. The meet format changes very little from year to year, so the 2012 photos are also representative of the 2013, 2014, and 2015 meets.

The photos are about 100K in size, so the page should load without too much delay if you have a fast connection to the Internet. If your connection is slow, you might want to go get a cup of coffee while the page is downloading.

THE UPCOMING O SCALE WEST

The meet dates are May 5 - 7, 2016. The days for those dates are Thursday through Saturday. The exhibit/sales area is open Friday May 6 9AM - 5PM and Thursday May 7 9AM - 5PM. Thursday is when visiting layouts move in and set up, and when most of the exhibitors move in and set up. Individuals can also register or if pre-registered, pick up their registration packet, so they can get in the doors promptly at 9AM Friday. OSW also offers unusual, often rare footage railroad-oriented movies of interest Thursday night.

A couple of weeks before the meet OSW will post the daily schedule for the meet, including clinics, and the layout visits schedule (the on-line version does not include address information which is contained in the free hard copy map packets available at the meet.) Links for those downloads are here.

HOW MUCH

Current costs are $35 for individual registrations, $40 after March 31. $25 Saturday-only walk up rate. 30" x 72" tables are $45 each, $50 after March 31. Hotel rooms at the host hotel are $125 plus tax per night, 1-4 occupancy (TBR).

Costs may change if our cost to put on the meet changes, so register early to lock in your cost.

WHERE and HOTEL INFO

OSW 2016 will be held at the Hyatt Regency Santa Clara in Santa Clara, CA (San Francisco Bay Area). The Hyatt is located at 5101 Great American Parkway in Santa Clara. OSW has obtained a special room rate of $125 plus tax per night; the rate is fixed for any occupancy 1 up to 4 (TBD). You can register for lodging at the Hyatt by telephone or on-line. By telephone, call 800.421.1442, be sure to ask for the O Scale West rate. To register for a hotel room on-line using the Hyatt's web site, click here.

Note: the $125 rate is available for the dates May 5 through May 9; the rate for rooms outside that date range may cost more than $125 per night. Reservations must be made by April 14, although the hotel may honor the rate after that if they have the space.

Renting a room at the Hyatt Regency is NOT required in order to attend OSW.

Note: OSW contracts with the hotel for the facilities it uses. The contract amount is a sliding scale based upon the number of hotel rooms OSW attendees rent. The more rooms rented the lower the cost of the facilities to OSW and as a direct result, the lower the cost of admission and tables to the OSW attendees and vendors. If you stay in a hotel during your time at OSW, it helps keep the meet costs low if you stay at the Hyat Regency Santa Clara.

If you have any or issues with registering at the Hyatt please let Rod know right away so we can get them fixed. The Hyatt is very responsive to problems but can't fix what it doesn't know about.

HOW TO ATTEND

To attend you must register (fill out a form and pay the registration fee) in order to get you a badge that gets you in the door. You can register before the meet (pre-register) by mailing a completed registration form with full payment to the address on the registration form. Alternatively, you can register at the meet. You don't have to pre-register to attend OSW. You can walk up during the meet and register. The advantage to pre-registration is that badges for you and your party will be pre-printed, and if you specify the O or S scale on your registration, you will be categorized appropriately enabling us to track registrants by scale if needed.

If you rent tables you must pre-register.

Pre-registration including tables closes as of mail received on April 15, 2016. After April 15, 2016 we may be able to accommodate late registrations and table renters (if any tables are available). However, we are very busy as the meet approaches so getting your registration in on time makes life easier for us.

Methods of Registering

Note that registration fees and table rental fees increase after March 31, 2016. You will save yourself some money by pre-registering before then.

FOR MORE INFORMATION

Please CLICK HERE for a general description of OSW and the OSW meet activities, and for information on geting to the meet if you travel by air or by Amtrak.

Please CLICK HERE for a detailed description of the 2016 OSW meet.

DOWNLOADS

The following downloads are available:
  • Registration form
  • Contest entry frms
  • Meet Daily Schedule
  • View the Clinics Schedule

    Links for the above downloads will be activated provided when each download becomes available. Note that a hard copy of the daily schedule is in your registration packet. One page hard copies of the layout visits schedule are available for pickup at the meet and contain the address information that is not contained in the schedule overview available on-line. Also note that the on-line information you download may have changed by the time of the meet; if changes have occurred and there is time before the meet, those changes will be announced on the on-line schedule. It is good idea to verify your plans against the hard copies available at the meet in case there wasn't time to announce changes here.

    COLLECTIONS AND ESTATES

    Items from the following collections and estates will be offered for sale at the 2016 OSW:

    1. Lou Cross, who passed way December, 2015, had a sizable collection of locos, cars, rolling stock kits, and structures that will be offered at OSW. An inventory of what will be sold is available on this site to help you plan you OSW purchases; to view the collection inventory click here.

      There will also be a memorial table where historical momentos of significance to those who knew and loved Lou are displayed.

    2. Peter Cozens, passed away last May. His colletion will be sold by Rick Weil assisted by Peter's wife and daughter.

    If you know of collections and estates that will be disposed of at the upcoming OSW, let Rod know. It is easy and quick to add information about that to this section.

    UPDATES

    The top of each page shows updates, when they were made, and what changed. information has changed.

    HOW LAYOUT VISITS WORKS and MAP DOWNLOADS

    Starting with the 2015 meet OSW changed layout visits by eliminating the full color map packets that we could no longer get printed for free. Paying to have them printed would have added at least $10 to the registration fee to cover the cost.

    The full color map packets that were eliminated contained:

    1. The overall schedule for who was open and whan (days and times) they were open.
    2. Overview maps. There was one for all the layouts and one for each of the sub-areas.
    3. A map per layout showing how to navigate from a major highway to the layout.

    The full color map packets have been replaced by the following:

    1. The overview maps that are available on this site for downloading and printing for your convenience in planning your visits. These maps do not contain any address information for the open layouts.
      Download the Overview map
      Download the North Bay Area overview map
      Download the Peninsula overview map
      Download the San Jose Area overview map
      Download the Santa Cruz Area overview map

    2. Here is the overall schedule for who is open and when, including layout descriptions.

      The same overall schedule that that you may have viewed per the above is also included with the registration packet that you will receive at the meet. The schedule lists on one side overall schedule without layout descriptions.

      On the other side of the sheet in your packet is the address information for the layouts. To get to the layouts you enter the layout address into a road navigation GPS which will then guide you to the layout, some GPSs may route you around areas of slow traffic. When your visit is over, to get to the next layout just enter its address into the GPS and it will guide you to that layout. When you are done, enter the hotel's/your home address into the GPS and it will guide you there. No more hunting for street signs in the dark, no more wrong turns.

      If you rent a car, either get one with a GPS or bring your own GPS and be sure the rental has a working receptable (non-smoking cars may have the cigarette lighter disabled) for your GPS charger.

      If you have a smartphone, Waze is a very good app for routing you to your destination with avoidance, if possible, of areas where traffic issues exist.

    3. For those of you who prefer to work with paper maps, we will have a master copy of each map and a copy machine so the maps you want can be copied to make up a custom map packet for you. Please no self service, ask for help, if someone walks off with the master copy for a map we won't be able to make copies for the next person. The copy machine will be located next to the Registration Desk on Thursday and next to the Company Store on Friday and Saturday. Your cost for the map copies is what you care to donate; please make your donation at the Country Store or at Registration Thursday. Thank you.

    If you plan to visit layouts before arriving at the meet where you will receive your packet with the layout address information, contact Rod to get the layout address information in advance, preferably contacting him at least a week before the meet as that last week is very busy. You must be pre-registered. Use the email address provided in the Contact link at the bottom of this page.

    As an experiment Rod will email copies of the colored layout maps to people who request them; those people must be pre-registered, and the number of maps requested should be those you can't do without. If this takes too much time it will be dropped. Use the Contact link at the bottom of this page to submit your request.

    If we can find a way to hide the maps on the web site from web crawlers who will make the maps known to search engines, we will put them on the web site and create a procedure for accessing them.

    NOTE: if you use the map packet from a previous year, be sure to compare the days and hours that layouts are shown to be open in that packet to the days and hours on the schedule in your registration envelope or on this web site (see the link above to the schedule). Several layouts have changed their days and hours this year!

    Call Rod see Contact if you have any questions.


    TO CONTACT O SCALE WEST

    Interested in learning more about 2-rail O scale? Please visit the O Scale Kings web pages.

    These web pages were designed and implemented by Rod Miller.